DOCUMENT MANAGEMENT SYSTEM

Document Management System (DMS)

The module is designed to record incoming, outgoing or internal company correspondence, to create tasks for executors and to control them.

The module's main functions:

  • The system automatically records and stores staff requests, orders, contracts of employment in the system
  • Possibility to create an unlimited number of pattern types
  • Option to assign a corresponding template for each type of letter to be filled in
  • The ability for the registrar to create a note and pass it to the curator. Attach an electronic copy of the letter to the created letter. Inform other users of the application about the letter.
  • The possibility for the mentor to create one or more tasks for subordinate implementers
  • Sending information notices about a new letter, task, or the completion of a letter or task
  • Possibility to receive an e-mail notification of a newly received letter, a letter forwarded for information
  • Possibility of periodic printing of journals of letters
  • The system is parameterised
  • A secret code system to protect information from unauthorised access
  • Notification reminders, email system

Employee self-service, reviews

Each staff member may be able to log in to the system using a web browser, based on the permissions granted. If an employee works under several employment contracts, the employee's personal profile will show all the information specified in this point for all his employment contracts.

The module's main functions:

  • Integration with a user management system
  • Access to all current and historical information (within the scope of the right granted) and data about yourself without the right to edit
  • View the billing slips (accrued, deducted, paid out, remaining to be paid out) for each accrual/deduction name for any period
  • View a report of used and unused leave
  • The possibility for the employee to see his/her history of temporary sickness absence
  • See your timetable
  • View your timesheet
  • Option for employees to attach documents

Commonly used revisions:

  • Review of the contract of employment / terms and conditions (amendments)
  • Salary review
  • Revision of the NPD/NPD
  • Viewing the work schedule
  • Viewing the table
  • Family/relatives screening
  • Viewing your disability history
  • Review of competence development
  • Review of absences
  • Viewing remote work
  • Review of secondments
  • Reviewing the discussion of the employee's performance
  • Review of Health Beliefs
  • Viewing your job change history
  • Viewing education
  • Viewing contacts
  • Viewing personal documents
  • Viewing the billing slip
  • Viewing the untaken leave report
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